The signing process is coordinated by global programs. Global Programs will generally print the agreed number of agreements on parchment paper and send them to the relevant signatories at Penn State and the institution abroad. The Penn State signature collection can last several weeks, depending on the signatory`s availability. – The rule states that „contracts must be approved if their deposit is less than twice the highest level of an office.“ If the price of an office stage is $500 and the deposit is $999, the rule is triggered. If the deposit amount is changed to $1001, the rule will no longer be triggered. If a new step is added, and its cost is 600, the rule is triggered again, since the required deposit must now be 2 times $600, which is a minimum of 1200. The contract authorization sheet contains all the necessary signatures of the appropriate signatories. This is due to the fact that this document shows the written agreement of the authorities or contracting parties to carry out an activity requested or negotiated. The execution of the authorization form means that the green light is given for the continuation of the proposed contractual terms. Number of originals: For each agreement, it takes at least two originals fully signed, one for Penn State and one for the cooperating institution. Penn State will generally request an original (1) that must be submitted to Global Programs. Global Programs has a database of all international cooperation agreements for the university.
Colleges and campuses, as well as the Office of the Vice President for Commonwealth Campuses, receive a scanned copy of the fully signed agreement. As a general rule, an agreement is entered into in preferential order with a non-U.S. company. The institution or organization should be a contract authorization workflow, an automated process that governs tasks related to transmission, verification, cooperation and, ultimately, contract approval in an extremely predictable manner, in order to ensure compliance. Signatory: As part of Penn State`s policy, the dean of the college that proposes international cooperation or the campus chancellor must sign the agreement. Colleges might want to involve the head of the department as a co-signer at the university, but if the university does not ask for it, only the dean of the university will sign on behalf of the college. In addition, the Vice-Provost for Global Programs must sign any international cooperation agreement, as well as Assistant Treasurer, which legally binds the university. See university policy FN-11 CONTRACTS AND LEASES. In addition, the Dean of the Graduate School and Vice-President of Research will sign joint research centres and graduate and/or collaborative exchange programs. Campus agreements are co-signed by the Vice President of the Commonwealth Campus and the Dean of University College. Colleges and campuses may have additional internal authorisation procedures for the proposing of international cooperation agreements.
Faculty members should contact the college/campus`s director of international programs to clarify internal policies. It usually takes several months to reach an agreement. The use of Penn State projects as the basis for an agreement generally keeps this timetable to a minimum. Global Programs will review the application for agreement and consult with other Penn State units if necessary. Global Programs will send a draft contract to the campus/university design partner. Once the final draft contract has been drawn up, with all the conditions, requirements and specifications, if any, resumed during the negotiations, it will then be submitted for approval and, to that end, it will be necessary to prepare the contract approval bulletin.